Privacy & cookies policy

At B-side we intend to give you as much control as possible over your personal information, including the registration data. We will let each user know how we will use the personal information derived from each user’s access to and use of B-side website and/or the services.

To successfully pursue its activities B-side needs to process personal data about individuals. These can include prospects, customers, job seekers, journalists, vendors, investors, competitors, alumni and other people the organization has a relationship with or may need to contact. 1

B-side is committed to respect the rights of the people whose personal data is being processed. Therefore, B-side complies with data protection regulations such as the General Data Protection Regulation2 (“GDPR”) and national laws of the countries in which it operates.

This privacy statement describes which personal data we collect, why we do it, how long we keep it and the rights you can exercise with regard to your personal data. It applies to all personal data submitted to B-side via the website, by email, or by any other means.

Controller

The controller is the entity within B-side owners’group through which website the Personal Data concerned have been collected. You will find the full contact details of the controller in the footer of its website. The controller is referred to as “B-side” throughout this document.

Personal data we collect about you

If possible, we will try to collect the personal data directly from the person concerned. However, it may be necessary to collect personal data from third parties in the context of future relationships (e.g. customers or candidates).

  1. Information you provide us:

contact form filled out by you (website): name, email, company, phone, function, subject and message;

job applications (websites or via recruitment company): application forms, CV, interview notes and related recruitment information;

your feedback;

content of correspondence with us (by email, phone, letter, …);

subscription to newsletters;

information from social media when you link to our website (online)

information relating to your use of our products or services

contact details of past, present and future customers

contact details of past, present and future suppliers, vendors, investors or other stakeholders

  1. Information we may automatically collect if you visit our website:

technical information, including IP address, login information, browser type and version

cookies and other technologies (See our Cookie Policy on our website for more info.)

B-side will track the domains from which people visit B-side and analyse this data for statistical purposes. Subject to the provisions of this Privacy Policy, different B-side sites may use accumulated data for different purposes, including but not limited to marketing analysis, service evaluation and planning.

III.Use of children’s data:

B-side does not knowingly collect, process or store any personal data about children under the age of 16 and we do not offer any products or services directly to children under the legally allowed age.

Finally, information collected on our site may be stored and processed into anonymous statistics or log files for internal use.

Purposes

In general, we may have to process all categories of personal data to comply with applicable legal or regulatory requirements, relevant industry standards and our policies, and for litigation or defence of claims.

customers’ and prospects’ personal data:

We use your personal data for the performance of your contract(s) with B-side or business development purposes. In particular we process customers personal data to deliver and provide our products or services and to invoice them, as well as for the execution and analysis of market surveys and marketing strategies.

We also use your contact details to further inform prospects and customers about our products and services that are in line with our already existing relationship and for marketing such as offering promotions.

Suppliers’, vendors, journalists and other stakeholders personal data:

We process your personal data to conclude and execute our agreements and manage our relationships.

Investors’ and shareholders’ data:

We use your personal data in order to manage our relationship and our obligations. We maintain contact details for external communications and to respond to your queries.

Students and Job seekers’ data:

Your personal data are stored for the recruitment and selection procedures. More specifically, your personal data are processed for the purposes of assessing your profile and skills to fit a job and making you specific job offers.

Subject to your explicit consent, we will use your contact details to send you our newsletter, mailing and invite you to events. We also may use the personal data in other ways, for which we provide specific notice at the time of collection.

Other Notification: In order to implement or enforce the Terms of Service of the relevant B-side site, B-side may use personal data to contact users on an individual basis.

Retention of your personal data

Your personal data is kept in our information systems only for as long as is necessary for the purposes for which it was collected (as described above). It will be deleted once it is no longer needed by us and once all requirements at law have been met.

We will retain and use your personal data for as long as reasonably necessary to perform our agreements or to consider tenders, to comply with our legal obligations (such as accounting and tax obligations) and to resolve disputes or enforce our agreements. Therefore, your personal data will be held during the duration of our contractual relationship and up to 10 years thereafter.

Application forms (CV’s), interview notes and references of unsuccessful candidates are kept for a period of 24 months following the closure of the hiring process. When we would like to stay in contact with an applicant who was not chosen for the job he/she applied for we will ask for his/her consent to keep the cv in our application pool for another 2 years.

In all cases personal data may be kept for a longer period of time where there is a legal or regulatory reason to do so, or a shorter period where the individual objects to the processing of their personal data and there is no longer a legitimate purpose to retain it.

Legal basis

B-side only processes your personal data if at least one of these grounds applies:

For the preparation or performance of a contract.

In order to comply with the legal and regulatory obligations to which we are subject.

For legitimate business interests, in which case we always seek to strike a balance between that interest and respecting your privacy.

If none of the above, where we have your explicit consent.

Disclosure to third parties

B-side does not share your personal data with third parties, unless:

with our legal successors and other affiliated companies within the B-side owners’group, for the same purposes as specified in this Privacy Statement.

with subcontractors and third parties for the purpose of the performance of a contract that we hold with them or that we hold with you.

with third party service providers who perform services on our behalf to help us with our business activities. These service providers are limited to only using your personal data as instructed to carry out their tasks.

permitted or required by applicable law or regulatory requirements.

with law enforcement authorities or other government officials.

with other third parties with your consent.

Transfer to third countries

When we transfer your personal data to other countries, outside of the European Economic Area, B-side will take measures to ensure that your personal data is exclusively processed in accordance with this Privacy Statement and that adequate levels of protection have been implemented in order to safeguard your personal data. These arrangements can include Binding Corporate Rules for transfers within the B-side owners’group, standard contractual clauses or approved certification mechanisms. Copy of any such applicable arrangements can be obtained by sending a request to info@bside.be.

Your rights

In accordance with the GDPR, B-side will respond to your requests in the GDPR mandated time to exercise following rights:

Right to be informed
B-side is transparent by providing you any information relating to the processing of your personal data via this privacy statement or specific information notices at the time of collection.

Right to access
You have the right to request a copy of the personal data that B-side holds about you. We may require proof of identity before fulfilling such requests.

Right to rectification
If the personal data that B-side holds about you is inaccurate or incomplete, you have the right to ask us to update or rectify it.

Right to be forgotten
You have the right to request B-side to erase all your personal data. We will delete your personal data without undue delay if we do not have any legal reason or legitimate purpose to continue to process it.

Right to restrict processing
In some specific cases, you have the right to ask B-side to restrict how we process your personal data.

Right to data portability
This right only applies to personal data that you have provided to B-side, based on consent or for the performance of a contract. B-side will provide your personal data in a structured, commonly used and machine-readable format to be able to transmit it to another controller, or have it directly transmitted by B-side if technically feasible.

Right to object
You have the right to object to the processing of your personal data if the processing is based on the legitimate interest of B-side or on public interest. B-side will discontinue the processing of your personal data, unless we can demonstrate compelling legitimate grounds for the processing which override your interests or rights, or for the establishment, exercise or defense of legal claims.

Right to withdraw consent
Where your consent was required for the collection or use of your personal data, you have the right to withdraw your consent at any time. For example, you may choose to stop receiving our newsletter by following the unsubscribe instructions included in the emails.

Right to lodge a complaint
You have the right to lodge a complaint with the competent supervisory authority if you consider that the processing of your personal data infringes this Privacy Statement or the GDPR.

You can exercise your rights by sending a request by email to info@bside.be or use the form on the website.

Data security

B-side has security policies and procedures in place to protect your personal data from unauthorized loss, misuse, alteration or destruction. Despite our best efforts, however, security cannot be absolutely guaranteed against all threats.

To the best of our ability, B-side has taken steps to ensure the ongoing confidentiality, integrity, availability, and resilience of systems and services processing personal information. These actions may include physical security measures, network security measures, and organizational measures such as confidentiality clauses and restricted access.

Limitations of responsibility

B-side contains links to other websites, whether owned or controlled by B-side owners’group’ affiliates or unrelated third parties. B-side is not responsible for the privacy policies and practices of such linked websites.

Publication

User names and email addresses (as well as any additional information that a user may choose to post) are publicly available on the B-side blog, unless a user elects to « opt-out » of such display of personal information. However, in cases where users voluntarily and publicly disclose personal information, which may contain Personal Data, it is his sole responsibility.

Surveys and Resulting Information: Subject to the foregoing, B-side may conduct surveys or other studies of its customer base and usage for marketing and planning purposes. Participation in such surveys is at the user’s option; B-side does not conduct mandatory surveys.

With respect to information collected from such surveys or studies, and in the event that responses are to be publicly disclosed, users will be notified at the time they take the survey and B-side will disclose only aggregate information regarding its users and not personal information identifying any specific individual. Circumstances under which B-side would publicly disclose such aggregate information include, but are not limited to, sharing survey results with the site population, providing data to B-side’ advertisers on user preferences and/or demographics, and publicizing overall usage data in press communications.

Notwithstanding the foregoing, in cases where surveys allow users to submit written comments, and where B-side advises users of the possibility of such disclosure at the time they take the survey, B-side reserves the right to disclose text information provided by any user through such a survey, provided that no personal information identifying that user is disclosed.

Changes to our Privacy Policy

B-side may change this Privacy Policy from time to time to reflect new legal or regulatory obligations, or in response to new data processing activities. Where the changes are significant we may choose to send an e-mail to all our registered users with the new details. Any such changes will be posted here and will be effective from the time they are communicated, or, if required, when we have obtained your consent. We advise you to check back frequently to see any updates or changes. This Privacy Policy was last reviewed on May 03, 2019.

Cookie policy

B-side uses cookies to make your visit to our website as pleasant as possible. Providing us with anonymous information about the site usage, you help us to improve the website and assist you in a more effective way.

We can use cookies or similar files, small text files that are placed on the hard disk of your device by a web page server, or similar technologies such as web analytics to enable you to sign in to our services and to help personalize your online experience.

If you choose to decline cookies, you may not be able to sign in or use some interactive features of our site and services that depend on cookies. For more information about how cookies and similar technologies can be managed, we recommend that you consult the documentation of your Internet browser.

Essential cookies: some technical cookies are necessary for the functioning of the website and it is therefore advised not to disable these cookies. They are not stored directly on our website nor are they directly accessible from our website. These cookies are needed to surf and contain no personal data other than your IP address, which is necessary to surf the Internet. They are necessary to assist you in browsing the website or to return to the previous page. You can check these cookies through the parameters of your browser, but if you refuse the cookies this can hamper the proper operation of our website.

Statistical cookies: Statistical cookies (or analytical cookies) collect information about your browsing habits on our website. With that information we can improve our website. This statistical survey is strictly anonymous but we can infer which pages are visited most or least and know the general usage habits of our website. It is also a means to track the browsing problems that occur on our website. We use certain analysis from Google Analytics. You can disable this in different ways depending on the browser you are using (modules and third-party extensions, blocking the websitewww.google-analytics.com).

Functional cookies: We may use functional cookies where it is useful. These remember the choices you made on our website, the pages viewed, etc. This information is only stored on your workstation, and we use them only in anonymous form.

The list of cookie we use:

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Functional Cookies

These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages.

If you do not allow these cookies then some or all of these services may not function properly.

Cookies used

google.com

We will do all possible to comply with your preferences. However, it may happen that a cookie is used that you do not want to be used. We therefore recommend you to adjust the cookie settings on your Internet browser through the « Help » function. Most browsers are initially set to accept cookies, but you can set your browser to refuse all cookies or to indicate when a cookie is being sent. You can also delete your cookies that have already been placed. Note that you must adjust the settings separately for each browser and computer you use. It is possible that some functions and services on our and other websites may not function properly if cookies are disabled in your browser.